Switching from iCloud to OneDrive for Camera Roll Sync and Backup

Image result for onedrive iphoneMany times I have been asked by family, workmates & friends about the iPhone message stating that their “iCloud” is reporting memory full. This is often because the iPhone defaults to uploading your photos to the iCloud – in addition to a genral backup of the phone. Unfortunately there is only 5GB of free space there – anything beyond that and you need to pay Apple.

I prefer Microsoft’s OneDrive for photo backup. The service is much less expensive and more functional.

So how do you do this?

1. Make sure Camera Upload is toggled on.

2. These options allow you to use your mobile network for uploading images to OneDrive, include videos, and upload in the background without having to open the app to being the image sync to OneDrive. Select your options based on your preferences.

IMPORTANT:
At this point go back to the main OneDrive app page and you should see your phone begin syncing all of your Camera Roll images to OneDrive. Let this process finish before you proceed to the next step.

By default, iCloud is used in iOS to backup your camera roll as you take images with the phone and it comes with just 5GB of storage for free with options to subscribe and add more storage to your account.

However, if you are already part of the Microsoft ecosystem then you can actually shift over to using OneDrive for syncing your camera roll images to the cloud. These days OneDrive also comes with just 5GB of cloud storage at no cost. However, if you are an Office 365 subscriber or maybe grandfathered with more storage prior to the reductions Microsoft made a couple of years ago then you likely have much more than just the free 5GB allotment of storage.

To get started just download the OneDrive app from the App Store on your iOS device and sign into your Microsoft Account via the OneDrive app after it is installed.

Once you are signed in just follow the screenshots in this gallery for steps on turning on camera roll sync with OneDrive and turning it off in iCloud.

Note: Make sure you allow the OneDrive app to sync your existing camera images from your phone to OneDrive first before shutting down the iCloud backup. I have bolded that warning in the gallery image to remind you. This is just to make sure that none of your existing images are lost in the transition.

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Ideas For Backing Up Your PC

If you aren’t backing up your data, you need to start right now. With data loss horror stories as common as they are, the no-data-backups lifestyle just isn’t worth the risk. Don’t wait until you lose an entire thesis paper or promotion-worthy work presentation — start backing up today.

Image result for backing up your pc

There are many ways to back up your computer and several data backup tools that can make the process as easy as clicking one button. Whatever works for you. At the end of the day, it doesn’t matter how you make backups as long as you are making backups.

In this article, we’ll look at how to back up your computer using the three most popular cloud storage services.

Which Files Should You Back Up?

When we talk about “backing up a computer,” we don’t necessarily mean backing up the entire computer — every single file, folder, app, etc. That would be akin to cloning your hard drive, which is a more involved process that’s unnecessary for most people.

You only need to back up personal data files. Key file types include documents, spreadsheets, presentations, photos and images, music, and videos. In other words, you should back up any file that you’ve personally created or acquired and want to keep.

You do NOT need to back up system files — at least not to the cloud. Windows has two built-in features called System Restore and Factory Reset: a portion of your local hard drive is dedicated to backing up system files and recovering your system from errors.

You should NOT back up apps. Apps can be several hundred MB large, so you’re better off backing up the configuration files that make the apps unique to you. If you ever need to reinstall an app, just replace the configuration files and you should be good to go in most cases.

The tricky part is that not all apps store configuration files in the same place. Some are stored directly in the app’s installed folder, others are kept in your user home folder, and still others are kept in your system’s AppData folder. It’ll be up to you to learn which files need to be backed up for each of the apps you regularly use.

Backing Up a Computer to Google Drive

In July 2017, Google released a tool called Backup and Sync that lets you pick and choose folders on your system to keep backed up to Google Drive (normally, only the Google Drive folder is kept synced). This flexibility makes it one of the best options available for cloud data backups.

The Free plan is limited to a generous 15 GB — much more than you’ll find elsewhere, and more than enough for most. Need more? You can get 100 GB for $2 per month, 1 TB for $10 per month, or 10 TB for $100 per month.

How to back up your files using Google Drive:

  1. Install the Backup and Sync utility, then launch it.
  2. Choose which folders you want to keep backed up. Add as many as you want using Choose Folder.
  3. Select which folders you also want to keep in sync on your computer. This is basically the same as Google Drive proper with a bit more flexibility.
  4. Keep the utility running and your chosen folders will stay backed up.
Backing Up a Computer to Dropbox

Even though you can use Dropbox for storing data backups, it wasn’t quite designed for it. It creates a special “Dropbox” folder and only files in that folder are synced to Dropbox’s servers. If you want to back up anything outside of this folder, it must be copied in by hand every time.

The Basic plan is free with a 2 GB limit — not enough for doing comprehensive data backups. You’ll want the Plus plan instead, which has a 1 TB limit for $9.99 per month.

How to back up your files using Dropbox:

  1. If you don’t have Dropbox, download and install it.
  2. Create and sign in with your Dropbox account.
  3. Navigate to %UserProfile%/Dropbox for your Dropbox folder. Add any file or folder to add it to your Dropbox cloud. It will automatically start syncing.
  4. Visit the Dropbox site to access files at any time.
Backing Up a Computer to OneDrive

OneDrive is similar to Dropbox in that it creates a special “OneDrive” folder and only syncs the contents of that folder to its cloud servers. The downsides are the same: if you want to back up anything outside of this folder, you have to copy it in by hand each time.

The Basic plan is free with a 5 GB limit — more than Dropbox and may be enough depending on how much you need to back up. The Storage Only plan grants 50 GB for $2 per month, or you can expand to 1 TB with an Office 365 Personal plan for $7 per month.

How to back up your files using OneDrive:

  1. If you don’t have OneDrive, install it from the Windows Store.
  2. Log in with a Microsoft account.
  3. Navigate to %UserProfile%/OneDrive for your OneDrive folder. Add any file or folder to add it to your OneDrive cloud. It will automatically start syncing.
  4. Launch the OneDrive app or use the OneDrive site to access files at any time.
A Better Way to Back Up Lots of Data

While backing up to the cloud is convenient, it has its downsides. If the storage service ever closes doors, you’ll lose your data. If your internet connection dies, you’ll be unable to access your data. The services can also change limits and prices whenever they want.

I personally recommend using a NAS device, which is like a network-connected external drive. This grants many of the benefits of cloud storage without most of the downsides.

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Google Drive to Offer Hard Drive Backup Service

While Google Drive is already a decent cloud storage tool, it’s about to get a lot more useful. Beginning June 28, the service will let you back up entire folders from your hard drive, and keep them in sync with your account.

Image result for google drive backup

You’ll need to first download the Backup and Sync tool for your PC or Mac when it launches; once you’ve signed in, you’ll be able to choose which folders on your desktop you want to keep backed up, and access them through Drive across your devices. That sounds handy for people who already use Drive extensively – it’d certainly be nice to have a powerful search function for backed up files.

My concern is that unless Google comes up with new pricing plans to support this feature, Drive’s backup will cost you a fair bit more than other services, as it only comes with 15GB of space for free. 1TB of space will set you back by $100 a year.  There are many other cloud backup services like Backblaze which charge about half that price: Backblaze’s unlimited storage and syncing costs $50 annually, and Carbonite as well as small business-focused Crashplan come in at $59 a year.

Would you consider Google Drive for your backup needs, or do you already have a favorite app for that? Although this service may appeal to Google Drive users – even for these users a price job here would make it even appealing.

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Affordable Cloud Backup Service!

I have mentioned this backup service before. In fact way back on October 10, 2015 I wrote about Skyhub simply because of it’s very affordable price. We all know that computers and hard drives fail from time to time. There can also disasters at home where your computers and hard drives are damaged and of course we can all be victims of theft.  The best way to protect your digital files is to back them up – off site – in the cloud.

The perfect balance of space, access and security can be an elusive quality in the cloud storage world. Though some services are great, prices tend to rise after a set period of time, and the cheaper services are rarely secure.

The most well-known services (Google Drive, Dropbox, etc.) sell monthly and yearly subscriptions but usually offer restrictive limits in storage space, often forcing you to buy into higher plans. The optimal balance can be found in the SkyHub Cloud 2TB Backup: Lifetime Subscription, now just $49.99 on TNW Deals.

With SkyHub Cloud backups, you can keep your files safe for life on SkyHub’s servers, away from whatever natural disaster or external threat that might threaten your devices. You’ll get unlimited encrypted backups of any size from up to three computers, and can view them from any device.

There are a number of reasons it’s been credited with ‘online file storage excellence’ by the Wall Street Journal:

  • Get 2TB of automatic backup for 4 computers, add more to your account anytime and backup all your devices, discs & thumb-drives
  • Back up 2TB of data as needed—there’s no catch!
  • Quickly & easily get set up
  • Rest assured that all your data is secure thanks to the advanced encryption security
  • View all your backed up files on the web, store them long term, or take advantage of the innovative SkyHub hybrid storage system

There are no tricks or catches – you can store a full terabyte of data in the Skyhub Cloud, as well as all your devices, to be stored in SkyHub’s servers forever. For a limited time, enjoy a lifetime 2TB Backup deal at 90 percent off.

Learn more about Skyhub here.

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Lifetime Backups at an Affordable Price

Backups are very important. I cannot stress that enough friends. For home use I have been using Mozy which is about $125 a year for up to 4 computers. I just stumbled upon this deal and jumped right on it. A lifetime of backups for 4 of your computers for a one time cost $49.99. So far I like what I have seen. It is very easy to use and setup.

It’s rarely an easy task to find the perfect balance of space, access and security to suit your cloud storage needs.

Some services are good, but prices tend to rise after a set period of time, and the cheaper services are rarely secure. The most well-known services (Google Drive, Dropbox, etc.) sell monthly/yearly subscriptions but usually offer restrictive limits in storage space, often forcing you to buy into higher plans.

A great solution can be found in the SkyHub Cloud 1TB Backup: Lifetime Subscription, now just $49.99 on TNW Deals.

With SkyHub Cloud backups, you can keep your files safe for life on SkyHub’s servers, away from whatever natural disaster or external threat that might threaten your devices. You’ll get unlimited encrypted backups of any size from up to three computers, and can view them from any device.

There are a number of reasons it’s been credited for ‘online file storage excellence’ by the Wall Street Journal:

  • Get 1 TB of automatic backup for 4 computers, add more to your account anytime and backup all your devices, discs & thumb-drives
  • Back up 1 TB of data as needed—there’s no catch!
  • Quickly & easily get set up
  • Rest assured that all your data is secure thanks to the advanced encryption security
  • View all your backed up files on the web, store them long term, or take advantage of the innovative SkyHub hybrid storage system

There’s no tricks or catch here. You can store a full terabyte of data in the Skyhub Cloud, as well as all your devices. And this will be stored in SkyHub’s servers forever.

Check it out here.

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Amazon Introduces Prime Photos

prime-photos-300x179The battle for your business continues to rage in the Cloud. About a week or so after Microsoft announced unlimited cloud storage in OneDrive for 365 subscribers Amazon is offering unlimited storage in their cloud (for photos) to their Amazon Prime members.

Amazon has just launched a new photo storage service called Prime Photos which offers Prime subscribers unlimited cloud storage for their images at no extra cost. Photos can be uploaded to Amazon’s Cloud Drive with iOS or Android apps or the Cloud Drive website.

According to Amazon, Prime Photos is only available for personal, non-commercial use and can not be used in conjunction with a photography business. Videos can be uploaded but must be smaller than 2GB and less than 20 minutes long. So there are some limitations here, but free is free, if you are already a Prime member.

prime-photos-herop

Another concern would be that if and when you Cancel a Prime subscription any photos uploaded to a user’s Cloud Drive would be subject to the normal storage limits of 5GB. Amazon’s Cloud Drive offers 5GB of free storage with every account, but anything exceeding that would need to be paid for ($10/year for 20GB or $25/year for 50GB). If photos outside of the storage limit aren’t downloaded and saved within three months, they may be deleted from the service entirely.

In many ways, this new service is very similar to what Microsoft has done with OneDrive and Office 365, in that Amazon is making cloud storage a feature of another paid service, in this case Prime. But the big difference is that Amazon only allows you to store photos. This is a substantial limitation compared to what Microsoft is offering. However if you are already a Prime Member this is a nice add on and another way to back up your photos, but I would suggest it alone is not enough reason to sign up for Prime.

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Police Department Infected by Cryptolocker

The computer system of a police department in Durham, New Hampshire has been reportedly infected with Cryptowall. Cryptowall a variant of Cryptodefense ransomware encrypts data and holds it hostage until money is paid for decryption.

Just like in the case of the infamous Cryptolocker, the attack was carried out via email phishing, with the piece of malware disguised into what appeared to be a legitimate file attached to the message.

Cryptowall ransom message

Cryptolocker Ransom Message

 

Once Cryptowall was executed on the department’s network, the affected machines once identified were isolated by being taken offline in order stop the spread and to run disinfection routines.

According to Todd Selig, Town Manager, no ransom was paid by the authorities for getting the decryption key. This refusal to pay the ransom is an action recommended by most security experts in order to discourage these type of cyber attacks from occuring more frequently. 

The police department in this case was not damaged because they had a backup system which allowed the data to be restored once the infection was isolated and removed.

According to Cisco Systems, Cryptowall has been around as part of an exploit kit called RIG since April, when they noticed increased traffic generated by the malicious package and started blocking it.

Cryptowall targets specific and common file formats, which include DOC, XLS, and TXT, along with images and videos. The malicious software creates files with instructions to follow in order to regain access to the content. A ransom message is then shown to the user informing that the data can be decrypted by paying a fee, which increases in time.

Many victims of the Cryptolocker set of malware have actually pad the fee. Some of regained access to their files while others regain access for a short time only to have them encrypted afterward.

Backup – Backup – Backup!

The lesson to learn from this and other security attacks by cyber criminals is to have several backups in place and updated regularity. I recommend both a local backup as well as a off site back with a cloud service.

 

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A Warning About the Cloud & Backups

Do NOT rely on CLOUD Storage solutions like Dropbox or SkyDrive (soon to be OneDrive) as your backup solution. Backup solutions like Carbonite act in a very different way then cloud storage solutions, and this difference could really present a problem.

First, I will explain what these services do.

Cloud Storage Solutions

One of the greatest advantages of using cloud storage solutions is having access to your files from wherever you are and from whatever device you are using. When you work on a file the file is synced to any other computers or devices that are linked to your cloud account. And here is where the problem can show itself and in fact this very scenario happened to me a year or so ago. After working on a rather large Excel file I went to open it again and you guessed it – it would not open. The file for some reason was corrupted and I could not open it. As I checked the file on my mobile device and home PC the file was – you guessed it – corrupt there as well.

Dropbox and other cloud storage solutions immediately sync your files to your devices, damaged or not.

Dropbox and other cloud storage solutions immediately sync your files to your devices, damaged or not.

 

Cloud storage solutions are there to save and sync your changes. If a file is damaged or even deleted it will be that way on your other devices.

Backup Solutions

Backup services like Mozy and Carbonite  act very differently. With these true backup services your files are copied, often with more then one revision at scheduled times. Here if a file is damaged or mistakenly deleted you will be able to restore your file from a specific backup time. Many times this is what you will need – not a synced damaged file. I also recommend backing up both locally – to a external USB drive as well as a backup cloud service.

Most backup services work like this with the addition of the ability of setting how many "revisions" you choose to store.

Most backup services work like this with the addition of the ability of setting how many “revisions” you choose to store.

Relying on cloud storage services like Dropbox as a backup is a mistake. Each of these unique services have a different mission and it could save you some headaches if you know the difference.

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It’s Easy To Protect Your Data!

Another slow technology week, other then Apple’s new (but kinda the same) iPhone and Microsoft’s new (but kinda the same) Surface tablets have me revisiting the importance of securing your data and providing some easy steps for accomplishing it.

Computers today almost always store more than just files. We use our computers, laptops and tablets to store our photos, music, videos and much more. With everything being stored on our computers, it is no wonder that we all want to make sure that our data is fully protected from all eventualities.

Remember that you can always reinstall any programs or software but your data could be lost forever. I have been asked countless times to “please just save my pictures” when someone’s computer has “crashed”. There are many ways that you can protect your data from being lost, as well as being compromised by people who do not have access.

Below are 5 useful steps you can take to protect your data.

  1. Backing Up – Using an external device to back your files up with is a great way of protecting them. You can use discs, USB sticks or even an external hard drive to copy all of your data to. If this is done on a regular basis then if anything should happen to your PC or tablet you will always have a full back up of your data that can be loaded back onto any device.
  2. Security & Anti Virus Software – Antivirus software or security is paramount to protecting your data. Your data is under constant threat from hackers and viruses. In order to help protect your data it is advisable to install some kind of antivirus software or security. This software will repair any attacks on your data and alert you to any threats including suspicious and dangerous websites.
  3. Passwords – If you have data on your laptop or PC that needs to be kept private and never shared then you should protect that data with a password or security key that only you know. You can also zip files to protect them from being opened. Never share any passwords with anyone because you never know who may store that password.
  4. Internet Protocol Security – Internet protocol security or IP security as it is also known is vital if you are sending private or important data over the web as this is when it can be most easily hacked.
  5. Secure Networks – Always ensure that any network that you may use is a secure one. Unsecured networks put your data at risk as anyone maybe able to access the data on your laptop and PC and share that data. Never use a network where you don’t have to enter a pass key or security key.

By following these handy steps you can protect your data and it will be less likely to be exposed to the wrong people.

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Protect Your Data

As part of a continuing theme in this technology blog is re-enforcing the need to keep your data protected, both at work and at home. Be aware that there are many ways in which you can lose your data. I believe it is important to know the various ways in which such a loss can happen so that you can be well prepared in case they occur.


Here are the most common ways in which you can lose data:

1. Virus attacks – malwares, bugs and Trojans can attack the computer system causing it to malfunction, and or distort data.

2. Theft– thieves may decide to take a person’s computer therefore taking with them a person’s files and data.

3. Disaster– floods and hurricanes as well as fires may cause damage to a computer system thus making it impossible to access files in it.

4. Own accidental mistake – This one is actually very common – so beware! You can accidentally delete a file or some data by giving a wrong command if you are distracted or you not really understand the command.

5. A hard drive can suddenly crush causing everything to come to a standstill. This is also all too common.

6. Malicious tampering with the data from a person with an evil agenda.

7. Power surges.

These as well as many other less common reasons make it necessary to find ways to protect yourself from losing important data.

Below are 5 ways to protect yourself from losing your data.

1. Back up files on an external hard drive. The external hard disk is kept at a different place from where the main computer is unless when transferring files into it. This helps when someone is trying to tamper with information and does not know that the files are saved elsewhere. The information is protected when a computer has been damaged by viruses. This is the most common way used to protect oneself from long data.

2. Have an antivirus application and constantly update it. This obviously helps to keep the viruses in check. These applications if running properly will well scan and destroy any bug that may attach itself onto files. Catching the bugs in good time protects the system from executing wrong commands which cause data to be distorted, deleted or makes the computer hard disk to crush.

3. Back files up on an offsite facility or use cloud services. There are many consumer solutions out there such as Corbomite and Mozy.

4. Print hard copies. Data that is complete when printed can be saved on hard copies. This is helpful when the said data needs to be kept for a long period of time and the soft (electronic) copy of it has been damaged or deleted.

5. Keep the computer in a good environmentand service it when necessary. This means blowing dust off of it, repairing it and generally keeping the environment around the computer clean and without clutter. You should also avoid placing food and drinks near the computer because accidental spills can cause damage.

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